Georgia Juvenile Services Association
NAME, OBJECT, AND PURPOSE
MISSION: Through advocacy, education, information sharing and training create networking opportunities for Georgia juvenile service workers to learn and implement best practices in Juvenile Delinquency prevention, supervision, treatment and rehabilitation.
Section I: Name
The name of this organization shall be the “Georgia Juvenile Services Association, Inc.”
Section II: Purpose
The purpose of this corporation shall be:
a) To promote a program of public information and education in order to guide, maintain and enlighten public interests in effective programs for at-risk children in Georgia.
b) To advance the sciences, processes and arts of Juvenile Services and to further the professional standards and training of personnel working in Juvenile Delinquency prevention, supervision, treatment and rehabilitation.
c) To make studies and recommendations in matters pertaining to legislation affecting juvenile services before the Georgia Legislature and the Congress of the United States.
d) To improve communication among members of the corporation through the use of newsletters, resource guides, and periodic meetings.
Section I: The membership of this corporation shall consist of persons who are directly or indirectly involved in the care, treatment, supervision and/or rehabilitation of juvenile offenders.
Section II: The dues required for membership and for corporation affiliations shall be set from time to time by the Executive Committee and shall be effective for twelve months.
Section IIA: Application for membership in the corporation shall contain the name, title or position, and location of employment. Application must be in writing upon the form accepted, prescribed and furnished by the corporation.
Section III: Only those members who have paid their prescribed dues may vote, hold office, or serve as committee chairpersons.
Section IV: The Executive Committee of the corporation may terminate or suspend any member who fails to pay dues as prescribed.
Section V: Donations to the corporation for specific purposes maybe accepted by the Treasurer upon the approval of the Executive committee.
Section I: The officers of the corporation shall be the President, Vice President, Secretary, Treasurer, Communication Chairperson, Membership Chairperson, Parliamentarian, and Past President. The Parliamentarian will be appointed by the President. No person may serve in two positions simultaneously. The corporation’s board shall also be comprised of all aforementioned positions. No committee member shall miss more than three (3) Executive Committee meetings per term of office. All absences will be reviewed by the President and shall be presented to the Executive Committee for the acceptance of a valid excuse for missing more than three (3) Executive Committee meetings.
Section II: President
The President shall:
(a) Serve a two year term
(b) Call and preside over all meetings;
(c) In every way endeavor to promote the interest and purposes of the corporation;
(d) Appoint all standing and special committee chairpersons;
(e) Sign all policy statements, membership certificates/cards, and such other papers and correspondence as the Executive Committee may direct;
(f) Serve as ex-officio member of all committees;
(g) Be principle liaison officer with all other related professional organizations;
(h) Make, or cause to be made, a full written report of all corporation activities and expenditures at membership meetings;
(i) Call special meetings and special membership meetings when requested;
(j) Perform such other acts as the Executive Committee may direct, or as are usually performed by an officer of the corporation, and
(k) Assist in the planning of the annual training conference
(l) Serve as Program Chairperson for the corporation’s annual training conference.
Section III: Vice-President
The Vice-President shall:
(a) Serve a two year term
(b) Succeed the President when the President’s term of office expires;
(c) Perform the duties of the President in his or her absence;
(d) Give assistance to the President as determined by the President;
(e) Serve as an ex-officio member of all standing committees;
(f) Assist in the planning of the annual training conference, and
(g) Serve as Co-Program Chairperson for the corporation’s annual training conference.
Section V: Secretary
The Secretary shall:
(a) Perform the duties of the President in the absence of the President, Vice-President;
(b) Keep a written record of all corporation meetings and proceedings;
(c) Sign all papers and correspondence as the Executive Committee may direct;
(d) Prepare, deliver, and submit by mail, fax or email all notices of the corporation’s membership meetings;
(e) Prepare the minutes of the corporation’s membership meetings and deliver by mail, fax or email the minutes to the members of the Executive Committee at least a week prior to the next scheduled meeting;
(f) Assist in the planning of the annual training conference, and
(g) Submit a full written report of the proceeding of the corporation’s annual training conference and the membership meetings at the next such regular meeting of the corporation.
Section VI: Treasurer
The Treasurer shall:
(a) Perform the duties of the President in the absence of the President, Vice-President, and Secretary;
(b) Deposit all funds which the corporation may hold in an approved bank or depository and disburse the funds necessary for the purposes of the corporation as approved by the President;
(c) Assist in the planning of the annual training conference, and
(d) Make a full written report of all financial transactions of the corporation at the annual training conference and regular meetings.
Section VII: Communications Chairperson
The Communications Chairperson shall be responsible for the publications of the corporation, including but not limited to web page development and revisions, newsletters, membership rosters, resource materials and correspondence with the membership. The Communications Chairperson shall assist in the planning of the annual training conference.
Section VIII: Parliamentarian
The Parliamentarian will rule on all issues of parliamentary procedure during any session of business, in accordance with Robert’s Rule of Order and shall assist with the planning and registration of the annual training conference.
Section IX: Membership Chairperson
The Membership Chairperson shall be responsible for maintaining a list of active members, collecting membership dues and documenting same, distributing membership cards/certificates, distributing copies of the bylaws, distributing renewal letters one month prior to member’s expiration, and recruiting new members for the corporation. The Membership Chairperson shall assist in the planning of the annual training conference.
Section X: District Representatives
The District Representatives shall be the administrative officers of their district. He or she shall act as a liaison between the District and the Executive Committee. The District Representative will make quarterly contacts with members and prospects to ensure continued participation and knowledge of awareness of the association. The District Representative shall have the responsibility for gathering and forwarding to the Executive Committee information for the corporation’s newsletters, membership rosters, or other activities within the districts.
Section XI: Facility Representatives
The Facility Representatives shall be the administrative officers of their institution, either the Regional Youth Detention Centers or the Youth Development Campuses. It is the responsibility of the Facility Representative to make sure that the concerns of their staff are addressed. The Facility Representatives shall have the responsibility for gathering and forwarding to the Executive Committee information for the corporation’s newsletters, membership rosters, or other activities within the facilities. The Facility Representative shall serve as a liaison between the facilities and the Executive Committee.
ELECTION, REMOVAL AND VACANCIES
Section I: Initial nominations of the Secretary, Treasurer, Communication Chairperson, and Membership Chairperson shall be made by the Executive Committee. The Committee shall submit nominations to the membership and allow for thirty (30) days for return ballots. Nominations must be submitted by June first of every year.
Section II: All ballots shall be submitted to the Treasurer by June first and will be tabulated by the Treasurer and Vice President.
Section III: The term of office for executive officers who are elected by the membership shall be until the last day of the annual conference, except for the President and Vice President. The Vice President will assume the duties of President upon the completion of the President’s two year term. Upon completion of his or her term of office, the Past President shall serve as a non-voting ex-officio member of the Executive Committee.
Section IV: Officers of the committee may be removed from their respective offices at any time by vote of the majority of the membership of the corporation, provided however, that notice of such action shall be given to each members of the corporation at least five days prior to any meeting at which such a vote is taken. Upon removal of an officer, the corporation shall elect a successor to serve the remainder of the unexpired term of the removed officer.
In all matters requiring a vote by the Executive Committee, a quorum of five members must be present. The President will vote only in the case of a tie. A simple majority vote will be required to carry any matter of business
Section I: There shall be at least one annual statewide general meeting of the corporation during each fiscal year.
Section II: There shall be an annual business meeting of the corporation each fiscal year in conjunction with a statewide general meeting. A quorum for the annual business meeting shall be the numbers present at such meeting.
Section I: Proposed amendments to the bylaws must be submitted in written form for the review and recommendation by the Executive Committee, after which such proposed amendments must be submitted to the membership of the corporation. A two-thirds majority of the corporation’s membership shall be sufficient to amend the bylaws.
Section II: Amendments shall be effective immediately upon adoption by two-thirds majority of the corporation’s membership unless a specific effective date is specified in the motion to adopt.