Georgia Juvenile Services Association 

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Georgia Juvenile Services Association
Bylaws


ARTICLE I

NAME, OBJECT, AND PURPOSE

MISSION: 

Through advocacy, education, information sharing and training create networking opportunities for Georgia juvenile service workers to learn and implement best practices in Juvenile Delinquency prevention, supervision, treatment and rehabilitation.

 

Section I:  Name

The name of this organization shall be the “Georgia Juvenile Services Association, Inc.”

Section II:  Purpose

The purpose of this corporation shall be:
a)        To promote a program of public information and education in order to guide, maintain and enlighten public interests in effective programs for at-risk children in Georgia.
b)        To advance the sciences, processes and arts of Juvenile Services and to further the professional standards and training of personnel working in Juvenile Delinquency prevention, supervision, treatment and rehabilitation.
c)        To make studies and recommendations in matters pertaining to legislation affecting juvenile services before the Georgia Legislature and the Congress of the United States.
d)        To improve communication among members of the corporation through the use of newsletters, resource guides, and periodic meetings.

ARTICLE II

MEMBERSHIP DUES

 

Section I:  The membership of this corporation shall consist of persons who are directly or indirectly involved in the care, treatment, supervision and/or rehabilitation of juvenile offenders.

Section II:  The dues required for membership and for corporation affiliations shall be set from time to time by the Executive Board and shall be effective for twelve months.

Section III:  Application for membership in the corporation shall contain the name, title or position, and location of employment.  Application must be in writing upon the form accepted, prescribed and furnished by the corporation.

Section IV:  Only those members who have paid their prescribed dues may vote, hold office, or serve as Board chairpersons.

Section V:  The Executive Board of the corporation may terminate or suspend any member who fails to pay dues as prescribed.

Section VI:  Donations to the corporation for specific purposes maybe accepted by the Treasurer upon the approval of the Executive Board.

 

Section VII:  Any GJSA member in good standing may nominate another GJSA member for Lifetime Membership, provided the following criteria are met:

Nominee has been an active member of GJSA for 20 or more years.Consecutive years of membership is not required if the total service to GJSA is 20 years or more; or

Nominee has made a significant impact on the organization even though membership has been less than 20 years; or

Nominee has been a previous officer of the organization, a District Board Representative, or served in other capacities with the organization such as fund raising or other GJSA activities.The nomination should contain information as to how many years the nominee has served in the capacities mentioned in the nomination; or

Nominee has been involved with GJSA for less than 20 years and the nominator can provide adequate justification to the GJSA Board as to the nominee’s significant impact or involvement. Consecutive years of membership are not required if the nomination and justification are approved by the Board for Lifetime Membership status.

A nomination for Lifetime Membership in GJSA will be made in writing and presented to the President for consideration by the full Board.  The President will present the nomination to the Board for a vote. Lifetime Membership status will be determined by a majority vote of all Board Members’ participation. 

Presentation of Lifetime Membership can be made at the time of the member’s retirement or at the GJSA Annual Training Summit.  When the Lifetime Membership is approved, the nominator should specify where the Lifetime Membership Award will be presented.  The President will prepare a Lifetime Membership certificate which shall be presented to the recipient. 

 

ARTICLE III

OFFICERS


Section I:    The officers of the corporation shall be the President, Vice President, Secretary, Treasurer, Communication Chairperson, Membership Chairperson, Parliamentarian, and Past President. The Parliamentarian will be appointed by the President. No person may serve in two positions simultaneously. The corporation’s board shall also be comprised of all aforementioned positions. No Board member shall miss more than three (3) Executive Board meetings per term of office. All absences will be reviewed by the President and shall be presented to the Executive Board for the acceptance of a valid excuse for missing more than three (3) Executive Board meetings.

 
Section II:    President

 
The President will call and preside over all meetings;

In every way endeavor to promote the interest and purposes of the corportation;

Appoint all standing and special committee chairpersons;

Sign all policy statements, membership certificates/cards, and such other papers and correspondence as the Executive Board may direct;

Serve as ex-0fficio member of all committees;

Be principle liaison officer with all other related professional organizations;

Make, or cause to be made, a full written report of all corporation activities and expenditures at membership meetings;

Call special meetings and special membership meetings when requested;

Perform such other acts as the Executive Board may direct, or as are usually performed by an officer of the corporation;

Assist in the planning of the annual training conference;

Serve as Program Chairperson for the corporation’s annual training conference.


Section III:     Vice President

Succeed the President when the President’s term of office expires;

Perform the duties of the President in his or her absence;

Give assistance to the President as determined by the President;

Serve as an ex-officio member of all standing committees;

Assist in the planning of the annual training conference;

Serve as Co-Program Chairperson for the corporation’s annual training conference


Section V:    Secretary
 
Perform the duties of the President in the absence of the President, Vice President;

Keep a written record of all corporation meetings and proceedings;

Sign all papers and correspondence as the Executive Board may direct;

Prepare, deliver, and submit by mail, fax, or email all notices of the corporation’s membership meetings;

Prepare the minutes of the corporation’s membership meetings and deliver by mail, fax, or email the minutes to the members of the Executive Board at least a week prior to the next scheduled meeting;

Assist in the planning of the annual training conference;

Submit a full written report of the proceeding of the corporation’s annual training conference and the membership meeting at the next such regular meeting of the corporation.


Section VI:    Treasurer

 
Perform the duties of the President in the absence of the President, Vice President, and Secretary;

Deposit all funds which the corporation may hold in an approved bank or depository and disburse the funds necessary for the purposes of the corporation as approved by the President;

Assist in the planning of the annual training conference;

Make a full written report of all financial transactions of the corporation at the annual training conference and regular meetings;

The Treasurer shall serve a two year term in conjunction with the current President and Vice President.



Section VII:     Communications Chairperson

 
The Communications Chairperson shall be responsible for the publications of the corporation, including but not limited to web page development and revisions, newsletters, membership rosters, resource materials and correspondence with the membership.  

The Communications Chairperson shall assist in the planning of the annual training conference.



Section VIII:     Parliamentarian


The Parliamentarian will rule on all issues of parliamentary procedure during any session of business, in accordance with Robert’s Rule of Order and shall assist with the planning and registration of the annual training conference.



Section IX:     Membership Chairperson

 
The Membership Chairperson shall be responsible for maintaining a list of active members, collecting membership dues and documenting same, distributing membership cards/certificates, distributing copies of the bylaws, distributing renewal letters one month prior to member’s expiration, and recruiting new members for the corporation.  

The Membership Chairperson shall assist in the planning of the annual training conference.



Section X:     District Representatives

 
The District Representatives shall be the administrative officers of their district.  He or she shall act as a liaison between the District and the Executive Board.  

The District Representative will make quarterly contacts with members and prospects to ensure continued participation and knowledge of awareness of the association.

The District Representative shall have the responsibility for gathering and forwarding to the Executive Board information for the corporation’s newsletters, membership rosters, or other activities within the districts.



Section XI:   Facility Representatives

 
The Facility Representatives shall be the administrative officers of their institution, either the Regional Youth Detention Centers or the Youth Development Campuses.  

It is the responsibility of the Facility Representative to make sure that the concerns of their staff are addressed.  

The Facility Representatives shall have the responsibility for gathering and forwarding to the Executive Board information for the corporation’s newsletters, membership rosters, or other activities within the facilities.  

The Facility Representative shall serve as a liaison between the facilities and the Executive Board.

 
Section XII: Lifetime Member Representative:

(a)  This position will be decided by current lifetime members after the vote is concluded.

The position will be held for one year and approved by current lifetime members at the annual conference.

The function of this position will be to attend monthly board meetings and relay information to current lifetime members.

 
Section XIII:   Historian
 

The purpose of the Historian will be to record and store historical documents and information for the organization, dating back to the beginning of the organization in 1969.

The Historian will also be responsible for recording current events and information in the historical records.

The historian will provide historical information to the President for review, and this information shall be made available on the GJSA website with assistance from the Communications Chairperson.

 

ARTICLE IV

ELECTION, REMOVAL AND VACANCIES

 
Section I: Initial nominations of the Secretary, Treasurer, Communication Chairperson, and Membership Chairperson shall be made by the Executive Board. The Board shall submit nominations to the membership and allow for thirty (30) days for return. Nominations must be submitted by June 1st of every year by the Vice-President to the GJSA membership.

Section II: All nominations shall be submitted to the Parliamentarian by July 1st and will be confirmed by the Parliamentarian and Vice President.  Early voting for nominees will take place 30 days prior to the annual conference, via email, online, or other methods pre-determined by the GJSA Executive Board.

Section III: The term of office for executive officers who are elected by the membership shall be until the last day of the annual conference, except for the President and Vice President. The Vice President will assume the duties of President upon the completion of the President’s two year term. Upon completion of his or her term of office, the Past President shall serve as a non-voting ex-officio member of the Executive Board.

Section IV: Officers of the Board may be removed from their respective offices at any time by vote of the majority of the membership of the corporation, provided however, that notice of such action shall be given to each members of the corporation at least five days prior to any meeting at which such a vote is taken. Upon removal of an officer, the President will nominate a successor to serve the remainder of the unexpired term for the removed officer with final approval, by a majority vote of the Executive Board.

Section V:  Executive Board positions that become vacant through member resignation prior to the election shall be filled by Presidential appointment for the duration of the current term.

 

ARTICLE V


GOVERNMENT

 
In all matters requiring a vote by the Executive Board, a quorum of five members must be present. The President will vote only in the case of a tie.  A simple majority vote will be required to carry any matter of business.


ARTICLE VI


ANNUAL MEETINGS

 
Section I:    There shall be at least one annual statewide general meeting of the corporation during each fiscal year.

Section II:    There shall be an annual business meeting of the corporation each fiscal year in conjunction with a statewide general meeting.  A quorum for the annual business meeting shall be the numbers present at such meeting.


ARTICLE VII

AMENDMENTS

 
Section I:    Proposed amendments to the bylaws must be submitted in written form for the review and recommendation by the Executive Board, after which such proposed amendments must be submitted to the membership of the corporation.  A two-thirds majority of the corporation’s membership shall be sufficient to amend the bylaws.

Section II:    Amendments shall be effective immediately upon adoption by two-thirds majority of the corporation’s membership unless a specific effective date is specified in the motion to adopt.